THE EMPLOYER:

Our client is a “Magic Circle” firm with more than 2,000 lawyers in 25 offices worldwide. Across three greater China offices (Beijing, Shanghai and Hong Kong), more than 100 lawyers deliver high quality services to the firm’s clients in China.

DUTIES & RESPONSIBILITIES:

The main responsibility for this position is to ensure the smooth running of the day-to-day office operations. The successful candidate is expected to provide Business Services support which is in line with existing firm and regional policies, while adapting appropriately for the local market conditions and legal requirements.She or he must work closely with the PRC HR & Finance departments.The detailed duties are followed as:

• Oversee day-to-day administrative functions of the Shanghai office
• Coordinate and arrange staff accommodation, removal and relocation in line with regional policies
• Negotiate with relevant vendors as appropriate to renew, open or revise contracts and terms of business
• Organize and co-ordinate corporate or social functions
• Supervise facilities management within the office such as dealing with electricians, architects, security, etc
• Acting as liaison with building management staff on building services
• Support staff (secretarial, IT and Business Services) management including recruitment, supervision and training and development.
• Safe keeper of office chop
• Arrange Office (business) registration and licence renewal
• Approval of petty cash - all types of claims
• Manage office insurance
• Regularly update Business Continuity Plan

REQUIREMENTS:

• Bachelor degree in Business Administration or relevant
• At least 3 years relevant experience, preferably gained in a multi-national corporation or professional services firm
• Excellent command of written and spoken English and Mandarin
• Proficiency in MS Office applications
• Strong team player, with a collaborative work ethic
• Detail oriented, with strong organizational skills

Submit Your Resume to: service@lawinn.net

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